Privacy policy

Last updated: April 16, 2025

Abistama Solutions OÜ ("we", "our", or "us"), the company behind RotaHog, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our RotaHog application ("RotaHog" or "the Application").

RotaHog is designed to collect as little data as possible. If you have any questions, please contact us at [email protected].

Information we collect

We collect the following types of information:

  • Email address (optional): We only collect your email address if you choose to provide it to receive reminders for your rotation. You can use RotaHog without providing an email address.
  • Rotation Data: We collect the information you enter to set up your rotation, such as the task name, schedule details (frequency, start date), and participant names or emails you provide.
  • Anonymous Usage Data: We use Plausible Analytics to collect aggregate, anonymous usage statistics (like page views, browser type, country). This helps us understand how the Application is used and improve it. Plausible does not use cookies and does not collect any personal data.

We do not collect information from third-party services like Slack or Jira, as RotaHog does not integrate with them.

How we use your information

We use the collected information solely for these purposes:

  • To provide and maintain the RotaHog service (displaying your rotation, calculating turns).
  • To send email reminders, if you have provided your email address.
  • To understand usage patterns and improve the Application using anonymous, aggregate data from Plausible Analytics.
  • To respond to your inquiries and provide customer support via email.
  • To comply with legal obligations.

Data sharing and disclosure

We do not sell, rent, or trade your personal information. We only share information in limited circumstances:

  • To Provide the Service: If you opt-in for email reminders, your email address and rotation details are processed by our email delivery system solely for the purpose of sending those reminders.
  • Legal Requirements: If required by law, court order, or other governmental request.
  • Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred, subject to the promises made in this Privacy Policy.

Data retention and deletion

We retain your rotation data for as long as the rotation is active or until you delete it. You can delete a rotation at any time using the unique editing link provided when you created it (check your confirmation/reminder emails).

If you provided an email address for reminders, you can request its deletion by contacting us at [email protected]. We will process deletion requests promptly.

Anonymous usage data from Plausible is kept according to their data retention policy.

Your rights

Depending on your location, you may have rights regarding your personal data, such as the right to access, correct, or request deletion of the data we hold about you (primarily your email address, if provided). To exercise these rights, please contact us at [email protected].

Security

We implement reasonable technical and organizational measures to safeguard the information we collect. However, please remember that no method of electronic transmission or storage is 100% secure.

Analytics and cookies

As mentioned, we use Plausible Analytics. It's a privacy-focused tool that helps us improve RotaHog without tracking you personally. It does not use cookies. You can view their data policy here.

Changes to this policy

We may update this Privacy Policy occasionally. Any changes will be posted on this page, and the "Last updated" date will be revised. We encourage you to review this policy periodically.

Contact us

If you have any questions about this Privacy Policy, please contact us:

Abistama Solutions OÜ
Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe nt 5, 10145
Estonia
Email: [email protected]

By using RotaHog, you agree to the collection and use of information in accordance with this Privacy Policy.